Workflows

Summarise meeting notes into actions with AI

Turn raw meeting notes into actions with owners and dates, then check every line against what was actually said. Works on the free plan.

Multi Chats Team
October 7, 2026 · 7 min read

The meeting ran twenty minutes long. You have a page and a half of notes, half of them abbreviations you wrote at speed, and a photo of a whiteboard somebody wiped a corner off before you got your phone out. Two days later, three people remember a different person agreeing to chase the supplier, so the supplier still has no reply.

That gap, between what was said in the room and what anybody does about it, is the job on this page. You bring the text. MultiChats does not sit in your meetings and does not transcribe them.

  • Platform: Web, iOS, Android

  • AI models: 60 from 18 providers, 21 of them on the free plan

  • Free uploads: 1 file per message, up to 10MB, 3 a day

  • Price: Free, or Pro at $20.99/mo

What you need before you start

Text, in any state: typed notes, a transcript from whatever recorder your team runs, a whiteboard photo, a .docx of circulated minutes. Messy is fine. Decide one thing now, though. Are you writing this for yourself, or for the six people who were in the room? The second needs step 4 done properly.

Step 1: Get the notes into the chat

Three routes in, depending on what you are holding.

Paste them. The default route. Open a new chat, paste the notes, and put your instruction underneath rather than above, so the model reads the material before the request. Length is rarely a problem: an hour of talking is roughly ten thousand words, and every model on the free list holds far more.

Photograph them. If your notes are on paper or a whiteboard, 47 of the 60 models accept an image. On mobile, tap the plus button beside the chat input and choose Camera. Shoot straight on, and get close enough that your handwriting is legible on the phone screen. If you cannot read it back, neither can the model.

Upload the file. PDFs are read by 25 of the 60 models, Word documents and plain text files by 59.

Free plan, the detail that trips people up. One attachment per message, 10MB, three uploads a day, and only images or PDFs: Word documents and text files need Pro. Of the 21 free models, 14 accept an image and 4 accept a PDF, so pick one that handles your file type before attaching anything.

Watch the context meter under the chat input as you paste. It shows how much of the current model's working room you have used. A page of notes barely moves it. A two-hour verbatim transcript is a different quantity of text, and the meter turns amber well before the model's ceiling. Push past it and the app blocks the message before it sends, naming the model.

Step 2: Ask for three outputs in one go

The instinct is to ask for a summary, the weakest of the three things you actually want. Asking for all three at once also keeps them consistent with each other.

Here are my raw notes from today's meeting.

Give me three sections:
1. A five-line summary of what the meeting was about.
2. Decisions: only things that were actually agreed, one line each.
3. Actions: a table with columns Action, Owner, Due date.

If an owner or a date was never stated, write UNASSIGNED or NO DATE.
Do not guess.

That last instruction is the whole trick, and step 4 exists because models do not always obey it.

Step 3: Split what was decided from what was merely discussed

Meetings produce talk that sounds like a decision without being one. Somebody says the new supplier looks promising. Somebody else says we should probably move the launch. Neither commits anyone to anything, and both read like a decision once a model has flattened them into bullets.

Read the Decisions section against your notes with one question in mind: did somebody say yes, or did somebody say maybe? Push the second group into a list called Open questions. That list usually becomes the agenda for the next meeting, and it stops you telling six people something was settled when it was not.

Step 4: Check every owner and every date against the notes

Do this part slowly. It is where the output is most likely to be wrong in the most expensive way.

A model handed a page of notes with an unassigned action will very often assign it anyway. It picks whoever was talking nearest that point in the notes, and writes that name into the Owner column with the same confidence it gives a stated one. Nothing marks the difference. You send the list, and the invented owner reads it as an instruction.

So make the model show its work:

For every row in the actions table, quote the exact line from my
notes that names the owner and the due date. If there is no such
line, replace the name with UNASSIGNED and say so.

Now you can audit the whole thing in a minute. Where a quote exists, check it says what the model claims. Where the model returns UNASSIGNED, it has surfaced a gap in the meeting itself, which makes it the most valuable line in the document. Take those rows to the group chat and ask who owns them.

Do the same to the dates. "Early next week" and "before the board meeting" both resolve into a specific Tuesday if you let them. A date nobody said out loud is as fictional as an owner nobody agreed to be.

Step 5: Give it a second reader

Once the list is verified, run the same notes past a different model. Models drop different things, and a second pass usually surfaces an action the first folded into a summary line.

Use the branch button on the message. Branching copies the conversation up to that point into a new thread, where you can switch model and re-ask without disturbing the version you already checked. Both threads stay in your sidebar, so you can move between them.

Save the context you would otherwise retype every week

For a standing meeting you retype the same background every time: who is on the team, which initials belong to which person, that Q3 means the quarter rather than a project code.

Put it in Personal preferences instead. On web that is Settings, then Account. On mobile it is Profile, then Personalization. It holds 5,000 characters, applies to every new conversation, and is available on every plan including free. A short block listing your colleagues and their initials stops the model guessing at "MK" for the rest of the year.

Memories, saved and recalled per chat and per folder, are a Pro feature, and so is a folder's Files section: add the team list or last quarter's plan there once, and every chat in that folder can use it. Personal preferences is the free way to carry standing context between meetings.

What this does not do

MultiChats produces text. It will not push an action into your task tracker or put a due date in your calendar. You copy the table out and paste it wherever your team works. Recorder products dominate this search, so worth repeating: nothing here joins or records a meeting.

Frequently asked questions

Can I do all of this on the free plan?

Yes. All five steps work on the 21 free models, including the photo route if you pick one of the 14 that read images. The limits are one attachment per message, 10MB, and three uploads a day, and a Word file needs Pro, so paste its text instead.

What if my notes never say who owns something?

Then the correct output says UNASSIGNED, and step 4 is how you force it to say so. An unassigned action is real information about the meeting, and the thing worth carrying back to the group.

Does it matter which model I pick?

Less than you would think for a page of notes. It matters more with a long transcript, a multilingual meeting, or handwriting read from a photo. Switch model mid-chat and ask again if the first pass reads thin.

Ready to try it?

Paste this morning's notes into a new chat and run step 2. Start free or see the plans.